Responsible AI Use Statement 

Effective Date: August 18, 2026   |   Last Updated: August 18, 2026

CleverXEL LLC is committed to using and developing artificial intelligence in a responsible, practical, and human-centered manner. We view AI as a tool that can support operations, access to information, analysis, and service delivery while preserving appropriate human responsibility, oversight, and accountability.

1. Principles

Our approach to AI is guided by clear business purpose, human oversight, privacy and confidentiality, security, fairness, transparency where appropriate, accuracy and validation, accountability, and continuous improvement.

2. Human Oversight

AI-generated outputs may assist with analysis, organization, communication, workflow support, or other business activities. We do not treat AI-generated output as inherently accurate, complete, or appropriate for every situation. Human review should be applied where appropriate to the nature and risk of the use.

3. Professional Judgment

CleverXEL does not intend AI-enabled tools to replace qualified legal, medical, financial, accounting, regulatory, or other licensed professional judgment where such judgment is required. Users remain responsible for obtaining appropriate professional advice when needed.

4. Privacy and Confidentiality

We seek to handle personal, confidential, proprietary, and sensitive information responsibly when AI technologies are used.

• limiting information provided to AI systems where appropriate;

• applying access controls;

• evaluating third-party AI providers;

• considering provider data-use and retention practices;

• protecting confidential client information; and

• using contractual, technical, or operational safeguards appropriate to the use case.

5. Responsible Data Use

We seek to use data for legitimate, defined purposes and to avoid unnecessary use of sensitive information. Client or user data may also be subject to applicable agreements, privacy requirements, security controls, and solution-specific terms.

6. Accuracy and Reliability

AI systems may produce incomplete, inaccurate, outdated, biased, or unexpected results. We therefore seek to apply testing, validation, monitoring, and human review appropriate to the use case. AI-generated information should not be treated as verified fact solely because it was produced by an AI system.

7. Fairness and Bias

Where relevant, we seek to consider potential bias, disparate impacts, inappropriate assumptions, and other fairness concerns during AI development, evaluation, and use.

8. Transparency

Where appropriate, we seek to communicate when AI plays a meaningful role in a service, interaction, workflow, or digital solution. The level of disclosure may vary based on the technology, interaction, legal requirements, contractual obligations, and potential impact on users.

9. Security

AI-enabled systems are considered within our broader information-security and risk-management practices. We seek to apply safeguards appropriate to the information, technology, intended use, and associated risk.

10. Third-Party AI Technologies

CleverXEL may use third-party AI platforms, models, infrastructure, or services. When appropriate, we consider security, privacy, confidentiality, data handling, contractual protections, reliability, and suitability for the intended use. Third-party technologies remain subject to their own terms, policies, and technical limitations.

11. Solutions in Development

Some CleverXEL solutions may be identified as In Development, Pilot, Beta, Prototype, or a similar status. Features, performance targets, capabilities, and expected outcomes may change during testing and refinement. Pilot targets and projected benefits are not guarantees of commercial results.

12. High-Impact Decisions

We seek to exercise additional care when AI could materially affect individuals, organizations, or important decisions. Depending on the use case, safeguards may include human review, escalation, validation, access controls, documentation, and limits on automated decision-making.

13. Prohibited or Inappropriate Uses

CleverXEL does not support the use of AI for unlawful, deceptive, discriminatory, abusive, fraudulent, or otherwise inappropriate purposes. We may restrict, suspend, or decline uses that conflict with applicable law, contract, professional obligations, security requirements, or responsible-use standards.

14. Continuous Improvement

AI technology, regulation, standards, and industry practices continue to evolve. We may update our AI governance practices, controls, development standards, and this statement as our capabilities and obligations evolve.

15. Questions or Concerns

Questions about this policy may be directed to:

CleverXEL LLC

Address: 2443 Fair Oaks Blvd, #306, Sacramento, CA 95825, United States

Email: clients@cleverxel.com

Phone: +1 916 999 0904